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Understanding Microsoft Volume Licensing: How does it work?

Understanding Microsoft Volume Licensing blogpost header - Microsoft 365 Licensing

In today’s digital landscape, businesses rely heavily on software to drive productivity and efficiency. Microsoft Volume Licensing stands as a tailored solution, empowering organizations to efficiently manage and deploy Microsoft software across multiple devices. This program is designed to offer flexibility, cost-effectiveness, and simplified management of licenses, catering to the diverse needs of businesses, regardless of their size or structure. 

Advantages of Microsoft Volume Licensing 

Understanding Microsoft Volume Licensing and implementing it for your organization can provide a multitude of advantages, such as: 

  • Cost savings: Volume discounts and flexible payment options enable businesses to acquire software at reduced costs compared to individual purchases. 
  • Simplified management: Centralized licensing management streamlines software deployment, updates, and compliance, easing the administrative burden. 
  • Flexible options: Various licensing models—perpetual and subscription—accommodate different organizational requirements, providing adaptability as needs evolve. 
  • Scalability: The program allows for easy addition of licenses as the organization grows, ensuring scalability without major administrative hurdles. 

Understanding Microsoft Volume Licensing options 

1. Perpetual Licenses 

Perpetual licenses represent the traditional form of ownership. They grant indefinite rights to use the software, if usage complies with the terms and conditions specified in the licensing agreement. This model ensures long-term ownership and predictable costs over time, making it suitable for organizations seeking stability in their software assets. 

2. Subscription Licenses 

Subscription licensing, on the other hand, offers temporary access to software for a specified period. These licenses provide flexibility, allowing organizations to adjust the number of licenses based on their changing needs. The subscription model is particularly advantageous for businesses with fluctuating workforce sizes or dynamic project-based requirements. 

Factors to consider before choosing a license 

Before diving into Microsoft Volume Licensing, organizations should consider several factors: 

  • Organization size and type: 
    1. The number of employees. 
    2. The scale and complexity of the IT infrastructure. 
    3. The business model and industry-specific requirements. 
  • Software products: 
    1. Different Microsoft products have varied pricing structures and bundling options, necessitating a clear understanding of the specific software needs. 
  • Use-case scenario: 
    1. How, by whom, and for how long will the software products be used? Identifying usage scenarios aids in selecting the most suitable licensing model. 

Purchase Microsoft Cloud Licenses for your Business and receive:

•Licensing expertise
•Flexible billing
•Expert guidance
•24/7 critical admin support

Purchase Microsoft Cloud Licenses for your Business and receive:

•Licensing expertise
•Flexible billing
•Expert guidance
•24/7 critical admin support

Types of Microsoft Volume Licensing 

For small to medium-sized businesses (up to 250 users): 

  • Open Value: This licensing agreement offers a 3-year term and allows payment spreading, providing flexibility to add licensed products incrementally throughout the term. 

For larger businesses (more than 250 users): 

  • Select License: Tailored for businesses with diverse product needs, this model offers volume pricing based on a three-year term for different product groups. 
  • Enterprise Agreement: This agreement allows organizations to standardize their desktops with licensed Microsoft products at discounted prices, available in perpetual or subscription formats. 

Partnering with a Cloud Solution Provider (CSP) 

Engaging a Cloud Solution Provider (CSP) like the 365 Cloud Store can significantly enhance the Microsoft Volume Licensing experience: 

  • Dedicated support: A CSP offers personalized support, aligning solutions with the specific needs and goals of the organization. 
  • Personalized solutions: CSPs customize Microsoft services, providing tailored solutions that address unique business requirements. 
  • Efficiency and savings: By leveraging the expertise of a CSP, businesses can streamline processes, optimize licensing, and achieve cost savings. 

Simplify licensing with a CSP 

Contacting a reputable Cloud Solution Provider, such as the 365 Cloud Store, can bring numerous benefits to organizations: 

  • Needs assessment: A thorough evaluation of the business’ requirements for optimized licensing solutions. 
  • Strategic planning: Collaborative planning to devise a tailored strategy that maximizes efficiency and cost-effectiveness. 
  • Efficient implementation: Seamless integration of licensed products into the existing infrastructure, ensuring minimal disruption and maximum productivity. 

Microsoft Volume Licensing stands as a crucial tool for businesses to efficiently manage software assets, fostering productivity and growth. Understanding the diverse licensing options and the advantages of collaborating with a trusted Cloud Solution Provider (CSP) empowers organizations to optimize software management processes and navigate the competitive landscape effectively. 

Partner with us today and start saving at least 3% compared to Microsoft’s online list pricing 

Partnering with a reputable CSP like us, an established Microsoft Cloud Solution Provider, offers tailored solutions and dedicated support. We guarantee at least a 3% savings (compared to Microsoft Direct licenses) on commercial Microsoft licenses for organizations inside the US, ensuring cost-efficiency in purchases of at least 5 licenses. 

Reach out today to explore how our specialized services and guaranteed savings can elevate your Microsoft Licensing experience and drive your business forward. 

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